HR Software

In every organization, managing human resources is the most challenging task. The process of maintaining human resources in the organization comes with tons of responsibilities. Human resource is more than hiring; the department has to struggle with a lot of things to provide a secure and reliable environment to the employees. The manual process of hiring, training, payroll, and onboarding takes a lot of paperwork, and there are high chances of errors. So how can your organization save from such errors?

Thanks to the latest technology that now provides us with the best resolution of HR management software that can make your task easier. There are numerous HR softwares available out there, and choosing the one from it can be the most challenging task. Do not worry; we are here to help! We have picked the 10 best HR softwares that can benefit your business in many ways. Let’s first start with what Human Resource Software is.

What is the Meaning of Human Resource Management Software?

With the digital platform, a business can make almost every task a way easier with such as HR software. Human Resource (HR) Software can also be referred to as Human Capital Management Software (HCM) that stores employees’ data in the system. The HR software can manage all the work regarding administration, employee management, hiring, training, and all the workforce management. Simply it handles the whole procedure of an employee’s lifecycle from employment to training and exit.

According to the market research report September 2022, the size of HR software is predicted to reach $35.13 billion by the end of 2030. Therefore we can say that HR software will get a considerable boost in the near future. Furthermore, if you want to improve your business efficiency and employee engagement, then this software can be your savior. Now let’s check on some essential component of HR softwares.

Must Have Features of HR Software

It is essential to look out for some essential features of HR software that can reduce a lot workload of the human resource department.

Recruitment

One of the significant features of HR software is that it can automate the recruiting process. This feature makes the hiring process more straightforward and quick since it can pitch the salary criteria and take follow-up from the applicant. Furthermore, it can also reject or accept the proposal of the right applicant according to the pre-set hiring criteria. It can check on the necessary skills of the applicant to select or reject. According to a study, 63% of employers choose skill-based hiring over qualification. If you are the one then the HR software can truly be the rescuer. This feature not only saves turnaround time but also satisfies the goal of choosing the right talent cost-effectively.

Onboarding

The onboarding function benefits the HR department to onboard new applicants and enlighten them about your business environment and other company policies. It can also provide information regarding new employees’ joining dates, work hours, office locations, etc. On the other hand, this feature also benefits the employees to add or upload relevant documents. Now you can imagine with the help of this feature, the HR team can reduce workload and utilize this time to produce more productivity.

Attendance Management

With this feature, one can betterly monitor the attendance behavior of the employees. An employer can keep an eye on employees working hours and leave schedules efficiently. It can show the detailed picture of employees working shifts they have spent on particular projects. The software can perform administrative tasks like leave management. It shows how many leaves were taken by the employee, how many leaves are left, and more things can be easily tracked with attendance management.

Data Management

When the thing is to manage the HR data of the whole organization, then it might be a tricky task to do because it contains a lot of sensitive data about the organization. Hence data management is an elemental function that every HR software must have. With the help of this feature, one can easily keep track of employees’ personal information, joining dates, job roles, leave history, payroll, and other bank and tax-related information. The data management feature solves the issue of struggling with many data spreadsheets. It gives an easy and centralized atmosphere to access the data related to the HR department.

Compensation Management

With the help of this feature, you can automate the process of paying employee compensation on the pre-set schedule. The compensation or payroll functionality in HR software can easily calculate employees’ gross salaries based on their working hours. It also helps to count on the exact amount with all payroll taxes. With the payroll feature, employees can get their wages on their preferred account, so your management team doesn’t have to surf around to distribute the manual paychecks. On the other hand, you can save more time to boost productivity instead of messing with accounts and manual payroll processes.

Applicant Training

In the digital era, staying up to date with the latest tech stack is essential, especially in the information technology field. So your hired applicant also has to upgrade their skills. With the employee training feature, it could be more straightforward to find skill limits and tactics of workers with HR software. It can also guide them regarding the necessary training requirements and determines the estimated cost of training as well.

Talent Management

Here is another crucial feature to check when looking for the best HR software. By managing the right talent, an organization can achieve its desired goal of success. With the talent management feature, one can easily evaluate talent in the organization. After the successful hiring, it can notify the applicant’s productivity and effectively tracks their performance. The HR software benefits to find the star talent within the organization so the promotion procedure can be done easily. The HR software helps to maintain track of employees’ lifecycles and creates solid team engagement in the company.

Employee Self Service

Employee self-service feature is another modern and advanced feature to check out. This feature gives freedom to workers to access their information regarding the job role, PTO, tax documents, payroll, etc. This feature lets employees to casually access their data without disturbing the HR department. And so, the HR team can concentrate more on important things instead of answering the same query repeatedly. Moreover, employees can feel more confident and safe by accessing their data in their hands.

How Much Does it Cost to Get HR Software?

The cost of HR software relies on the plans you choose. If we talk about the cost of the basic plan, then it usually starts from $3 per user per month. The amount can range up to $1000 per month. If you choose the premium and advanced plans, then the price relies on $600 per month to $5000 and more.

Why to Go For HR Software?

We have checked some essential elements of HR software; now, let’s check out how it can benefit your business. Well, Human Resource software can benefit you in many ways. First, it can make your everyday task more convenient and manageable. Here is the rest;

Time-saving

HR software benefits to simplify routine tasks. Like the time-off request placed by workers can be easily updated by team management. Second, the HR division doesn’t have to spend their time answering those questions that employees can easily access. Next, it can be much beneficial for the payroll procedure, so the management doesn’t have to struggle by distributing manual paychecks. Hence such tasks can be done automatically, and the HR team can utilize their time to be more productive instead of managing the manual process.

Easy Data Access

How it will feel when you can get all the data stored in one place? Instead of handling a lot of spreadsheets of payrolls, employee details, applicant information, and bank and tax document, why don’t you prefer the software that provides a centralized environment to access all the data? With HR software, you can efficiently access all the data regarding human resources in one zone. The centralized data platform also gives a clear view of planning.

Boost Productivity

When HR professionals spend little time on administrative tasks and can trust that day-to-day procedures, payroll, and personnel administration are accurate, they can focus on improving the overall employee experience. That’s how the HR department can focus more on the engagement of workers and can fill your business with the required human resource.

Secure Platform

It is an easy-to-use and more secure platform to maintain employees’ confidential data, employment contracts, performance reviews, and other data in a digital platform rather than physical files. Of course, manual and paper files are not that safe to store in a cabinet. Then the answer is to get HR software that gives authorized access to the employees and HR team and protects sensitive data against fraud.

Feedback Portal

IWhen you provide a portal for employees to give their genuine feedback, then you can get to know their personal vision for your organization. That’s how you can step forward for better engagement in the business environment. When the employees get to know their voices are heard, and necessary steps are taken regarding queries, they can feel more confident to work under your business. That’s how they can boost their productivity, and so on; you can make an engaging connection with your employees.

Key Points to Check When Purchasing HR Software

Here are some key points to check when purchasing HR software for your business.

The Company Size

The first key point to check is whether your business is small-scale or large-scale. For small-size businesses, there will be no requirement to invest in big software, whereas large-scale business requires fully advanced software to handle such big data of the company. So choose software according to your business size and needs.

Automation

It’s the foremost thing to check whether the software can reduce manual labor work. If there is no automation process, then there is no meaning of getting HR software. The HR software should track the working hours of employees, attendance management, talent management, payroll tax calculation, and should be able to give real-time reports.

Payroll Services

The majority of the Human Resource softwares allows the processing of the payroll. Since payroll is a way difficult to do in the manual process, therefore, choosing the payroll feature in HR software can reduce a lot of paperwork and calculation. If you are using an alternative payroll system, it’s also okay, but if you want to handle it all in one place, consider the HR software with a payroll feature.

Mobile Friendly

Most job seekers now use mobile devices; hence, it’s essential to check whether the HR software offers a mobile app platform. So the HR department can easily access their task through mobile apps anytime. Mobile apps also make it easy to check real-time data by sitting at any location.

Conclusion

No matter if you are a small business owner or you have a large-scale company. All sizes of businesses can get various benefits by adapting the latest technology of Human Resource software. It will help your business to save extra on budget and automate the most task of the HR department, which will also save time. The guide shows the list of the top 10 HR softwares that can benefit your business in many ways. Must check out the features and functionalities of the software so you can pick the best-suited solution.

Frequently Asked Questions